Template

Invite candidates to an AI interview.

Send this when a candidate has applied and you want them to take your first-round interview. The best invitations say what it is, how long it takes, and why you’re doing it this way.

Standard

Subject: Next step for the [Role] role at [Company]

Hi [First name],

Thanks for applying for the [Role] role at [Company]. We’d like to move you to the next step.

The first round is a short interview you can take whenever suits you before [Deadline]. It’s run by an AI interviewer that asks you [Number] questions out loud and listens to your answers. It takes about [Minutes] minutes. You’ll need [a quiet place and a microphone / a quiet place, a camera and a microphone].

Start here: [Interview link]

We use this format so every applicant gets the same questions and a fair shot, on their own schedule. A person on our team reviews every interview and makes the decision. If you have questions, or you’d prefer a different format, just reply to this email.

What to expect: https://lessrounds.ai/for-candidates

Best,
[Your name]
[Company]

Short (high volume)

Subject: [Company]: your [Role] interview link

Hi [First name],

Thanks for applying to be a [Role] at [Company]. Your next step is a [Minutes]-minute interview on your phone or laptop, any time before [Deadline]:

[Interview link]

An AI interviewer will ask you a few questions out loud. Find a quiet spot, and answer as you would to a person. Our team reviews every interview.

[Your name], [Company]

Warm (senior or referred candidates)

Subject: Getting started, [First name]

Hi [First name],

Great to hear you’re interested in [Role]. Before we set up time with [Hiring manager], we ask everyone to do a short first-round interview so we can make the most of that conversation.

It’s about [Minutes] minutes, with an AI interviewer asking questions about your experience with [Topic]. Take it whenever it suits you this week:

[Interview link]

I’ll read it myself and get back to you within [Number] working days. Any questions, just reply.

[Your name]

Tips

Say plainly that it’s an AI interviewer. Candidates who find out on the page trust you less.
Give a deadline, but a generous one: three to five days.
Tell them when they’ll hear back, and keep that promise.
Offer an alternative for anyone who needs one, for example because of a disability or no access to a quiet space.

Questions

Should I tell candidates the interview is run by AI?

Yes. It’s the honest thing to do, some laws require it, and candidates who know what to expect do better. LessRounds also tells them before the interview starts.

How long should the deadline be?

Three to five days works for most roles. For hourly roles where speed matters, 48 hours is fine.

Keep reading

First rounds run on LessRounds.

Start with 10 free interviews a month. No card, no sales call.

Start free Book a demo

Hi [First name], Thanks for applying for the [Role] role at [Company]. We’d like to move you to the next step. The first round is a short interview you can take whenever suits you before [Deadline]. It’s run by an AI interviewer that asks you [Number] questions out loud and listens to your answers. It takes about [Minutes] minutes. You’ll need [a quiet place and a microphone / a quiet place, a camera and a microphone]. Start here: [Interview link] We use this format so every applicant gets the same questions and a fair shot, on their own schedule. A person on our team reviews every interview and makes the decision. If you have questions, or you’d prefer a different format, just reply to this email. What to expect: https://lessrounds.ai/for-candidates Best, [Your name] [Company]

Hi [First name], Thanks for applying to be a [Role] at [Company]. Your next step is a [Minutes]-minute interview on your phone or laptop, any time before [Deadline]: [Interview link] An AI interviewer will ask you a few questions out loud. Find a quiet spot, and answer as you would to a person. Our team reviews every interview. [Your name], [Company]

Hi [First name], Great to hear you’re interested in [Role]. Before we set up time with [Hiring manager], we ask everyone to do a short first-round interview so we can make the most of that conversation. It’s about [Minutes] minutes, with an AI interviewer asking questions about your experience with [Topic]. Take it whenever it suits you this week: [Interview link] I’ll read it myself and get back to you within [Number] working days. Any questions, just reply. [Your name]

Tips

Say plainly that it’s an AI interviewer. Candidates who find out on the page trust you less.

Give a deadline, but a generous one: three to five days.

Tell them when they’ll hear back, and keep that promise.

Offer an alternative for anyone who needs one, for example because of a disability or no access to a quiet space.

Questions

Should I tell candidates the interview is run by AI?

Yes. It’s the honest thing to do, some laws require it, and candidates who know what to expect do better. LessRounds also tells them before the interview starts.

How long should the deadline be?

Three to five days works for most roles. For hourly roles where speed matters, 48 hours is fine.